ClubAdmins
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The full kit

Every job a club has.
One place to do it.

Thirteen tools that share one roster, one calendar, and one login — so nothing gets entered twice and nobody gets left out.

Roster management

Your whole club, one roster

Teams, athletes, guardians, jersey numbers, positions, medical flags, and waivers — current everywhere the moment anything changes.

Multi-team rosters — athletes can play up, guest, or move teams without re-entering a thing.
Guardian links — every athlete connected to the parents who need to know.
Waivers & documents — see who’s signed and who’s holding up the season.
Season archives — last year’s rosters one click away.
Deep dive →
Youth soccer team in matching uniforms walking onto the field
Registration

From sign-up to rostered in minutes

Custom registration forms with built-in payments, waivers, and automatic roster placement. No more retyping spreadsheet exports.

Custom forms — collect exactly what your club needs, nothing more.
Stripe payments — registration fees, deposits, and payment plans at checkout.
Capacity & waitlists — programs close themselves when they fill.
Family accounts — register three kids in one pass.
Deep dive →
Smiling young athlete holding a ball
Scheduling

Every event, every calendar

Practices, games, and tournaments sync to every family’s phone automatically. Change a field or a time and everyone knows instantly.

Calendar sync — Google, Apple, and Outlook feeds for every family.
Conflict detection — double-booked fields and coaches flagged before publish.
RSVPs & availability — know who’s coming before you plan the lineup.
Field & venue management — shared facilities scheduled without the group-text scramble.
Deep dive →
Wide view of a grass field during a youth match
Parent communication

Messages that get read

Announcements with read tracking, plus team chat and direct messages — so "I didn’t see it" stops being a thing.

Game-day alerts — push notifications for cancellations, field changes, and final scores.
Targeted announcements — one team, one program, or the whole club, with who’s seen it.
Team chat & DMs — real-time messaging with unread badges, so nothing gets buried.
Quiet hours & digests — respectful of family time by default.
Deep dive →
Young players celebrating together after a match
Tryout notes

Evaluate once, use all season

Score and annotate every athlete during tryouts on your phone. Evaluations feed team placement, lineups, and development plans.

Custom scorecards — rate the skills your club actually values.
Multi-coach evaluations — independent scores, averaged automatically.
Side-by-side comparison — sort and filter every candidate at decision time.
History — this year’s tryout next to last year’s.
Deep dive →
Coach taking notes on a clipboard during a tryout
Training plans

Plan the season, not just the practice

Build practice plans from a drill library, sequence them into season-long training blocks, and share with your coaching staff.

Drill library — your club’s playbook, searchable and shareable.
Practice templates — warm-up to scrimmage, timed and repeatable.
At-home assignments — athletes get homework; coaches see completion.
Staff handoffs — assistant runs Tuesday? They have the plan.
Deep dive →
Youth players running a training drill on a field
Injury management

Nobody gets rushed back

Log incidents when they happen, track recovery, and gate return-to-play behind clearance. Availability flows straight into lineups.

Incident logging — what happened, when, and who saw it, recorded on the spot.
Recovery tracking — milestones and notes from parents, trainers, and coaches.
Return-to-play clearance — injured athletes can’t be rostered into a lineup until cleared.
Privacy first — medical details visible only to the roles you choose.
Deep dive →
Young goalkeeper standing ready behind the net
Player development

Individual recommendations, from coach to athlete

Every athlete gets a development thread: the coach sends individual recommendations through the app, parents stay in the loop, and progress is tracked season over season.

Per-player recommendations — specific, private, and delivered where families already are.
Skill tracking — the same scorecard from tryouts, re-scored through the season.
Goals & milestones — set targets with the athlete; celebrate when they land.
Development timeline — the whole arc, from first tryout to final whistle.
Deep dive →
Coach working with young athletes in a gym
Lineup planning

Saturday, sorted by Thursday

Drag athletes into position with availability, injury status, and recent form in view. Publish to families with one tap.

Position-aware planner — formations for your sport, not a generic grid.
Availability built in — RSVPs, injuries, and suspensions flagged inline.
Fair-play tools — minimum-minutes tracking for clubs that rotate.
One-tap publish — the lineup lands in every family’s app instantly.
Deep dive →
Youth team gathered together before a game
A/B/C team optimization (Elite)

Build balanced squads in minutes

After tryouts, ClubAdmins proposes your A, B, and C teams from evaluation data — optimized for strength, balance, or whatever your club values. You stay in control.

Optimization modes — stacked A-team for travel, balanced squads for rec.
Constraint aware — keep siblings together, respect carpools, honor coach requests.
Drag-and-drop overrides — the algorithm proposes; the director decides.
Instant re-balance — an athlete moves up, the ripple is handled.
Deep dive →
Coach addressing a youth team indoors
Fundraising & dues

Every dollar, tracked to the goal

Run campaigns with one shareable link and a live thermometer. Collect dues on schedules families can actually manage. All through Stripe.

Campaign pages — branded, shareable, QR-ready for game day.
Dues & payment plans — invoices, installments, and automatic reminders.
Live thermometer — the whole club watches the number climb.
Clean books — every transaction reconciled, exportable for your treasurer.
Deep dive →
Young players in red celebrating on the field
Club marketing

Fill your programs

Promote tryouts, camps, and registration windows with shareable pages and email campaigns — and know which ones actually brought families in.

Program pages — public, branded pages for every camp, clinic, and season.
Email blasts — announce registration to last season’s families in one send.
QR codes & links — from flyer at the field to registered, in one scan.
Source tracking — see which channels fill rosters, and double down.
Deep dive →
Youth team walking onto the pitch together
Club & team websites

Your club’s home on the web

Publish a polished public site — open tryouts and teams seeking players, and fundraising built in — from the data you already manage. Pick a template, set your colors and crest, and go live in minutes. No web designer, no plugins.

Branded club site — three templates, your colors and crest, published at yourclub.clubadmins.com.
A page for every team (Pro) — schedule and roster, kept current automatically.
Custom domain (Pro) — host your site at yourclub.com instead of a clubadmins.com address.
White-label (Elite) — drop the ClubAdmins branding entirely for a site that’s all yours.
Deep dive →
Youth club team gathered together before a tournament
Travel & intramural

Two programs, one club

Group teams into typed programs — travel, rec, intramural, clinic, camp, or league — each with its own registration and dashboard. Travel programs (Pro) add trip planning: itineraries, hotel room blocks, and a traveler roster, with ride coordination for any games you attach. Same roster, same app.

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